PURPOSE:
1. To develop
and promote a strong unity between students, school and community.
2. To improve
communications and understanding between Valencia High School
staff and
the community it serves, and to provide the staff with an avenue through
which
issues involving the total school community can be discussed.
3. To raise
funds for providing essentials or extras no longer provided in the tax
base,
special programs or projects
initiated by the Parent Advisory Council (PAC).
4. To
encourage parent and community participation in school related
activities.
POLICIES:
1. The PAC shall not
become a policy making body or manage or
direct the school administration. It is assumed, however, that through
improved communication and understanding,
the school administration will be in a
position to reflect the
demonstrated needs and desires of the PAC
membership.
2. The PAC
shall operate with the cooperation of the school staff and within the
policies
and procedures of the William S. Hart Union High School District.
3. Matters for
consideration by the PAC may be initiated by request of the school
administration or members of the council itself.
4. The PAC
shall be non-sectarian, non-commercial and politically non-partisan.
RESPONSIBILITIES:
1. Advise the
school staff on matters related to educational needs and
problems,
and suggest priorities that involve the school as a
whole.
Matters that involve
the
district
shall be referred to the District Advisory Committee (DAC) through
the
DAC
Representative.
2. Advise the
school administration regarding opinions, attitudes, or
significant
issues of
the council, parents, or other citizens of the community.
3. Provide
assistance in evaluating existing programs through parental
and
community
participation.
4. Assist in
establishing and strengthening communication between the school
and
community
by providing a forum for discussion.
5
. Consider requests presented by
school staff for special programs or projects.
6. Review and
amend as needed the bylaws and internal operating policies
and
procedures
.
MEMBERSHIP:
1. Membership
shall be open to parents or guardians of students attending
Valencia
High
School, staff members and other interested community persons.
2. Members
shall pay annual dues of $10.00 per family.
3. Voting
privileges will be restricted to parents or guardians of students whose
dues
are paid.
4. A
membership roster will be maintained.
ELECTIONS, TERMS
AND VACANCIES:
1. Officers
of this PAC shall be a President, First Vice President Volunteer
Coordinator, Second Vice President Membership,
Secretary, Treasurer,
Auditor,
District Advisory Council (DAC) Representative, and Parliamentarian
.
These officers shall be elected annually with the
exception of the Parliamentarian
,
who shall be appointed by the President. These
officers are deemed the PAC
Executive
Board.
2. All
officers must be voting members of the PAC.
3. The First
Vice President Volunteer Coordinator shall form a non
partial
nominating
committee, which shall report recommendations for office at the March
meeting.
4. At the
annual election meeting in May, additional nominations may be made
from
the floor.
5.
Elections
shall be held by ballot at the annual election meeting in May. If there
is
but one
nominee for any office, the ballot for that office may be
dispensed with
and the election held by voice vote.
6. Officers
shall serve for a term of one year. No officer shall be eligible to hold
the
same
office for more than two consecutive terms or hold more than one elected
office. Officers shall assume their duties on
June 1.
7. The
President shall appoint persons to fill offices not filled by election
or which
become
vacant. Appointments shall be confirmed by vote at the next
meeting of
the
general membership.
DUTIES OF
OFFICERS:
1. President:
The President shall:
(a)
Preside at
all meetings of the PAC and assure that the meetings are
conducted
in a timely
manner,
(b)
Prepare an
agenda prior to each meeting,
(c)
Make
contact with individuals or organizations wherever necessary to carry
out
the
programs and aims of the PAC,
(d)
Preside
over the PAC Executive Board and
(e)
Be
authorized to sign checks with the Treasurer.
2. First Vice
President Volunteer Coordinator: The First Vice President
Volunteer
Coordinator shall:
(a) Work with
staff and administrators to supply volunteers for various
jobs
throughout
the school year,
(b)
Maintain a
list of volunteers which is current and available to any committee
that
desires
the help of volunteers and
(c) Form the
nominating committee.
3. Second Vice President Membership: The Second Vice
President Membership shall:
(a) Preside over membership drive
efforts,
(b) Coordinate efforts with
Valencia High School Associated Student Body (ASB) to
solicit PAC membership,
(c) Maintain a current list of
paid members and
(d) Be responsible for counting
all monies with the treasurer.
4. Secretary:
The Secretary shall:
(a) Take
minutes of all meetings and have them prepared in a legible form to
be presented
at the following meeting or when called upon by the President,
(b) Take
minutes at PAC Executive Board meetings for presentation at
the following
general membership meeting,
(c) Maintain
records of general membership and
(d) Handle PAC
correspondence.
5. Treasurer:
The Treasurer shall:
(a) Maintain
an account with a commercial bank for collecting all moneys
and paying PAC
bills,
(b) Provide
financial support to all PAC committees,
(c) Present
PAC financial reports at meetings of the general membership or
as otherwise
requested by PAC officers or committee chairpersons
and
(d) Be
authorized to sign checks with the President.
6. Auditor:
The Auditor shall:
(a) Certify
the accuracy of the financial books and records
and
(b) Present
audit results to the general membership at the first regular meeting in
September.
7. DAC
Representative: The DAC Representative shall:
(a) Be
responsible for conveying opinions and needs of the Valencia High School
PAC to the
District forum and sharing DAC responses on a monthly basis.
(DAC rules
permit a two (2) year term, served one time only.)
8.
Parliamentarian: The Parliamentarian shall:
(a) Attend all
meetings of the general membership and the Executive Board
and give
necessary advice in parliamentary procedure when requested
and
(b) Chair the
bylaws committee to review bylaws and internal operating
policies and procedures.
9. Reports
shall be compiled annually by all officers and submitted to
incoming officers.
EXECUTIVE BOARD:
1. The
members of the Executive Board shall be: President, First Vice President
Volunteer Coordinator, Second Vice President Membership, Secretary,
Treasurer,
Auditor, DAC Representative and
Parliamentarian.
2. The
Executive Board, committee chairpersons, and other interested members
will convene in June to set goals and establish the budget for the
coming school year.
The goals and budget will be presented for approval
at the first general membership meeting of the school year in September.
COMMITTEES:
1. Committee
chairpersons shall be appointed by the President. Committees
shall be:
Hospitality, Newsletter, Scholarship, Disaster Preparedness, Prom
Promenade
and Staff Appreciation.
2. Committee
members will be volunteers from the general membership.
3. Other
committees may be formed as the need arises or as projects are
presented to the
membership.
4. Reports
shall be compiled by all committee chairpersons and submitted
to incoming
committee chairpersons.
MEETINGS:
1. Regular
meetings shall be held in September, November, January, March,
and May with
the time and date to be decided by the Executive Board.
2. Special
meetings may be called by the President and/or Principal.
3. At the
regular meeting in March, the nominating committee shall
report recommendations for
office. The regular meeting in May shall be the annual
election
meeting at which time officers shall be elected.
4. All
meetings shall be conducted according to the agenda and with
due accord for
proper parliamentary procedure. If necessary, Roberts Rules of Order
Newly Revised will be
invoked by the Parliamentarian to bring order.
5. A Valencia
High School Associated Student Body (ASB) representative
will be invited
to share items of mutual concern.
DISSOLUTION:
1. Upon dissolution
of this organization, assets shall be distributed to Valencia
High School
Associated Student Body (ASB) for purposes within the
meaning of section
501(c)(3) of the Internal Revenue Code, or to a state or local
government for a public purpose.
BYLAW AMENDMENTS:
1. The PAC
bylaws may be amended by a majority vote of those attending a meeting of
the general membership.
These bylaws have been
accepted by the PAC membership as of 18th
day of May 1998.
Paul
Priesz, Valencia High School Principal
Linda
White, PAC President
Susan
Edwards, PAC Secretary
Stacey
Mayfield, PAC Parliamentarian
These bylaws were amended
by the PAC Membership as of May 27, 2003.
Paul
Priesz, VHS Principal
Karen
Butler/Lauren Goetz, 2003-2004 PAC Co-Presidents
Karen
Schnurr, VHS PAC Secretary
Amy
Gallardo, VHS 1st VP/Volunteer
Coordinator
Sandy
Lanz, VHS PAC Treasurer
These bylaws were amended
by the PAC Membership as of November 27, 2006.
Paul
Priesz, VHS
Principal
Signature:___________________
Millie
Gaines, 2006-2007 PAC
President Signature:________________
Dori
Holland, VHS 1st VP/Volunteer
Coordinator
Signature:___________________
Laurie
Covington, VHS PAC
Secretary Signature:___________________
Jackie
Hamby, VHS PAC
Treasurer
Signature:___________________
VALENCIA HIGH SCHOOL
PARENT ADVISORY COUNCIL
BYLAWS
The following is an
amendment to the Bylaws dated November 27, 2006:
Under POLICIES, item 5.
is added as follows:
5. The organization
is organized exclusively for charitable, religious, educational,
and/or
scientific purposes under Internal Revenue Code section 501(c)(3) or
corresponding section of any future federal tax
code.
Signed and accepted
by:
_______________________________
_______________
President
Date
_______________________________
_______________
Treasurer
Date
